Team Surveys

A Team Survey is a survey created by a Manager and sent directly to their direct reports. Managers can launch, schedule, and review results for their own Team Surveys without involving HR — making regular team listening fast and self-sufficient.

For HR and Chiefs of Staff

Team Surveys let you distribute the listening workload across your management layer. Managers handle team-level check-ins autonomously while you retain full visibility: every Team Survey appears in your Surveys dashboard with a Team Survey badge so you always know what is running and who owns it.

What Managers can do

Action	Manager	Admin
Create and launch a Team Survey	Yes	Yes
Choose recipients	Direct reports only	Any employee
Set a recurring schedule	Yes	Yes
Make responses anonymous	Yes	Yes
View survey results	Own surveys only	All surveys
Add recipients after launch	Direct reports + self	Any employee
Edit a survey	Draft only	Draft only
Close a live survey	No	Yes

Before a Manager can run Team Surveys

No separate feature needs to be enabled. Any employee whose profile has the Manager role set will automatically see the Team Survey and My Templates options in their navigation. Admins set the Manager role on the Employees page when editing a person’s profile.

How to launch a Team Survey

1. Click Surveys in the left navigation
2. Click New Survey
3. Select a template from My Templates or from the company template library
4. Set the survey name and optional description
5. Choose anonymity preference (on or off)
6. Set the start date and end date — or enable Recurring for an automatic schedule
7. Select recipients from your direct report list
8. Review the summary and click Launch Survey

Note

All recipients must be your direct reports. The recipient list is scoped automatically — you will not see employees outside your reporting chain.

Recurring Team Surveys

Managers can set a Team Survey to repeat on a weekly, biweekly, or monthly cadence — the same recurring options available to Admins. Recurring Team Surveys send automatically to the same recipient list each cycle. To stop or pause a recurring series, contact your HR Admin (only Admins can close live surveys).

Anonymous Team Surveys

When you enable anonymity, individual responses are never attributed to a specific person — not even to you as the survey creator. Results show only aggregated data broken down by department and employee level. Anonymous surveys require at least 3 recipients to protect respondent privacy.

Viewing your Team Survey results

Open any Team Survey you created to see its full results page. What you see depends on whether the survey is anonymous:

Survey type	What you see
Non-anonymous	Individual responses, response by recipient, question-level breakdowns
Anonymous	Aggregated scores, department breakdowns, level breakdowns — no individual attribution

Results appear in real time as responses arrive — you do not need to wait for the survey window to close.

Finding your Team Surveys

Your Team Surveys appear in the main Surveys list alongside any company surveys you have been invited to participate in. To see only the surveys you created:

• Click My Surveys in the left navigation under Surveys, or
• Open the Surveys list, expand the filters panel, and select My Surveys under View

Every survey you created is marked with a Team Survey badge so it is easy to identify at a glance.

Adding recipients after launch

If you need to add someone to an active Team Survey after it has been sent:

1. Open the survey
2. Scroll to the Recipients section
3. Click Add Recipient
4. Select from your direct reports (you can also add yourself)

The new recipient receives an invitation immediately and can respond until the survey window closes.

Caution

Adding recipients is not available for surveys that are completed, expired, or cancelled.

Rules and constraints

• Recipients are limited to your direct reports. This is enforced automatically.
• You can add yourself as a recipient after launch via Add Recipient.
• Anonymous surveys require at least 3 recipients.
• Only Admins can close a live survey. If you need to stop a Team Survey early, ask your HR Admin.
• You can edit or delete your own surveys only while they are in Draft status.
• There is no limit on the number of Team Surveys you can run simultaneously.

Frequently asked questions

Q: Will HR see the results of my Team Survey? A: Yes. Admins have visibility into all surveys in the organization, including Team Surveys. If the survey is anonymous, Admins see only aggregate results — individual responses are hidden for everyone, including Admins.

Q: Can my direct reports see each other’s responses? A: Only if the survey is non-anonymous. In a non-anonymous survey, the survey creator (you) can see individual responses, but recipients only see their own responses after they have submitted.

Q: Can I use a company-wide template for my Team Survey? A: Yes. When creating a survey, you can select from both your personal My Templates library and the company template library. You can also create your own templates — see Manager Survey Templates.

Q: What happens if I create a Team Survey for someone who is not a direct report? A: FeedbackPulse will not allow it. The recipient list is validated server-side, and any submission containing employees outside your direct report chain will be blocked.

Q: I can see a “Team Survey” badge on some surveys in the main list. What does it mean? A: The badge marks surveys created by a Manager (rather than by an HR Admin). It helps Admins distinguish team-level listening from company-wide surveys at a glance.